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Last update: May 2021

Menu Logo Principal FP7

MARS - Marker Assisted Resistance to Sharka

Description

Work and role of partners (WP4)

Rationale: MARS gathers a large number of partners, including laboratories from new member-states and associated countries and SMEs. This challenge demands a management sufficiently strong to make such a large consortium working together and the project being implemented in conformity to the work plan and the consortium agreement.
These two main requirements will be achieved by a three-level management system integrating survey of the background and implementation of contingent measures whenever necessary, project maintenance including safety control and administrative and financial coordination, including follow up of spent resources.
The responsibilities of the Coordinator and the Administrative Team are described in section 2 which also describes the project management.

WP4 partners list

1

INRA

12

C.R.P.V.

Work breakdown

  • Task TM.1: Project maintenance in conformity with the grant and consortium agreements it covers:

- Management of the consortium in accordance to the grant and consortium agreements including implementation of competitive calls by the consortium for the participation of new beneficiaries, here required as well as handling of legal issues, IPR issues.
- Coordination of the knowledge management activities;
- Monitoring of the achievements to control the quality and value of the results with regard to the EC contract as well as to the state-of-the-art;
- Preparation of the detailed work plan for the next period;
- Safety control through appropriate mitigation measures and alternative approaches.
The coordinator will be assisted in this task by partner P12 (C.R.P.V), especially for the link with the SMEs and the IP&E board as well as the preparation and post-processing of the 6-monthly meetings of the Executive and of the IP&E boards.
The project maintenance aims to support the above mentioned activities and thus we will design tools aimed at providing efficient means for facilitating the project coordination, monitoring the resources and controlling the quality of the products, such as:
- The Project Collaborative Platform designed to enable secured, selective and real-time information exchange and collaboration.
- The Project Management Guidelines that will describe the project management and quality assurance procedures.
- The Project Risk Management Plan aimed at providing methods and processes for identifying and mitigating risks threatening the project, resource drift, conflict, etc.
- The handling of the project correspondence and the day-to-day requests from partners and external bodies.

  • Task TM.2: Administrative and financial management

It will cover:
- Day-to-day administrative and logistic issues (including meeting organisation and follow-up);
- Appraisal and monitoring of the project costs in order to predict, monitor, oversee and control the overall costs incurred and EC support granted both globally, by project, by workpackage and by participant; Follow-up of EC payments;
- Assistance to individual project partners on specific administrative issues
  financial reporting to the Commission
This will involve
- Periodic reports;
- Minutes of all the MARS bodies’ meetings (executive board and IP&E board)
- Consolidated periodic reports (as specified in EU contract and including annual cost claims by all projectpartners);
- Audit certificates
- Preparation and post-processing of EC reviews from the consortium-side including support in the implementation of recommendations from the EC and reviewers.

Contingency plan:

In case one private partner (SME) is leaving the consortium, the coordination team supported by the rest of the MARS consortium will look for a replacing private partner (SME). This will allow respecting the call rule of 50% of EU contribution going to SMEs.